A return-to-work report is a complete set of documents that specifies exactly what you and your employee have done to help your employee return to work.

It includes the following documents:

• the evaluation (‘probleemanalyse’)
• the action plan (‘plan van aanpak’)
• the first-year evaluation (‘eerstejaarsevaluatie’)
• the most recent assessment by the occupational health physician or the occupational health and safety service (‘actueel oordeel bedrijfsarts of arbodienst’)
• the final evaluation (‘eindevaluatie’)

Please note: Your employee will also need to complete the Medical information form for the return-to-work report. They will do this either with the occupational health physician (‘bedrijfsarts’) or the occupational health and safety service (‘arbodienst’).

If your employee's contract ends while they are ill, you must report your employee sick and we will take over the return-to-work process. In some cases, we will request a return-to-work report.

Whether you need to submit a return-to-work report will depend on when your employee’s employment contract ends:

• If their employment ends in less than 6 weeks, you will not need to create a return-to-work report.
• If their employment ends within 6 to 10 weeks, or the employee is expected to be fully recovered within 3 months, you must submit a short version of the return-to-work report.
• If their employment ends after 10 weeks or longer, you must submit a complete return-to-work report.

Please note: If your employee leaves your company while still ill, they must receive copies of all the documents for the return-to-work report. This includes forms from you and those from the occupational health physician or occupational health and safety service.

The employee must submit the return-to-work report themselves in order to claim a sickness benefit. The report should be sent by post to the address specified in the letter they will receive.

If the employee does not submit these documents, or if the return-to-work report is incomplete, you will receive a letter from us asking for the missing information. You must then submit the return-to-work report within 2 weeks of receiving our letter. You can do this online by uploading the documents via the employer portal (‘werkgeversportaal’). You will need an EH3 level eHerkenning account to do this.

You may upload or post the general documents, but medical documents are strictly confidential and must be submitted to us directly by the employee, and never by you.