A return-to-work report is a complete set of documents including the employee's medical information relating to the return-to-work plan (‘re-integratietraject’). The medical information form will have been filled out by the occupational health physician (‘bedrijfsarts’). The return-to-work plan will have been drawn up by you, or by the occupational health and safety service (‘arbodienst’).

If your employee's contract ends while they are ill, you must report your employee sick and we will take over the return-to-work process. In some cases, we will request a return-to-work report.

Whether you need to submit a return-to-work report will depend on when your employee’s employment contract ends:

• If their employment ends in less than 6 weeks, you will not need to create a return-to-work report.
• If their employment ends within 6 to 10 weeks, or the employee is expected to be fully recovered within 3 months, you must submit a short version of the return-to-work report.
• If their employment ends after 10 weeks or longer, you must submit a complete return-to-work report.

Please note: Make sure the employee receives copies of all the documents for their return-to-work report, including the medical information from the occupational health and safety service or the occupational health physician. We will request these documents from the employee.

The employee must submit the return-to-work report themselves in order to claim a sickness benefit. The report should be sent by post to the address at the top of the letter that the employee will receive.

If the employee does not submit the documents, or if the return-to-work report is incomplete, you will receive a letter from us asking for the missing information. You must then submit the return-to-work report yourself within 2 weeks of receiving our letter. You can do this online by uploading the documents via the employer portal (‘werkgeversportaal’). You will need an eHerkenning account to do this.

If you cannot send the documents online, you can send them by post within 2 weeks of receiving our letter. Send the documents to the address on the enclosed envelope or at the top of the letter.

Make sure you sign each document and check that the employee’s citizen service number (‘BSN’) is written on each document. Mark the envelope as ‘private and confidential’ by writing ‘Medisch geheim’ on it.

You may upload or post the general documents, however medical documents are strictly confidential and must be submitted to us directly by the employee, and never by the employer.

Once you have successfully uploaded your documents online, you will see a confirmation screen.